Submission Guidelines

ESS Press publishes peer-reviewed journals, academic books and edited volumes, and conference proceedings. This page outlines the general submission requirements and helps you choose the correct submission route. Specific journals or conference volumes may apply additional instructions.

• Choosing the right submission route
• Before you submit (checklist)
• Manuscript files and formatting
• Metadata requirements
• Ethics, integrity and disclosures
• Data and materials availability
• Figures, tables and third-party content
• Supplementary files
• Revisions and resubmissions
• After acceptance (production and proofs)
• Contact and support

Choosing the right submission route

Use the correct pathway to ensure your manuscript reaches the right editorial team and system.

Before you submit (checklist)

Use this checklist to avoid avoidable delays.

1. Confirm your work fits the target publication (journal / book / proceedings).
2. Ensure the manuscript is complete and readable (final version, not a draft).
3. Verify authorship order, affiliations, and ORCID (if available).
4. Confirm ethical compliance (human/animal research, consent, approvals where required).
5. Prepare statements: funding, competing interests, data availability (as applicable).
6. Secure permissions for any third-party materials (figures, tables, images).
7. If blind peer review applies, remove identifying information from the manuscript file.

Manuscript files and formatting

Required files (typical)

• Main manuscript (DOCX preferred)
• Title page (authors, affiliations, corresponding author details)
• Figures (separate files if requested; high resolution)
• Tables (editable; not screenshots)
• Cover letter (recommended)
• Declarations (conflicts of interest, funding, ethics—when applicable)

Formatting essentials

• Use a clear heading hierarchy (H1/H2/H3).
• Provide an abstract and keywords where relevant.
• References must be consistent and complete.
• Use standard units, abbreviations, and terminology.

Metadata requirements

Accurate metadata improves discoverability and correct indexing.
Provide:

• Full author names (as they should appear in publication)
• Affiliations and country
• ORCID (recommended)
• Abstract and keywords (where applicable)
• Funding information (if any)
• Corresponding author email
• Suggested reviewers (only if requested by the journal)

Ethics, integrity and disclosures

ESS Press supports transparent and ethical publishing practices.

• Authorship. All listed authors must have made a meaningful contribution and approved the final submitted version. Any changes in authorship after submission must be justified and agreed by all authors.

• Competing interests. Declare any financial or non-financial interests that could influence the work, or explicitly state “The authors declare no competing interests.”
• Funding. List all sources of funding and grant numbers (where applicable). If there is no funding, state “This research received no external funding.”
• Use of AI tools. If AI tools were used, authors must disclose how they were used (e.g., language editing) and confirm that authors take full responsibility for the content, accuracy, and originality.
• Research involving humans / animals (when applicable). Provide ethics approval details, consent information, and relevant regulatory compliance statements. For identifiable human data or images, confirm explicit consent.

Data and materials availability

Where applicable, provide a Data Availability Statement describing where data, code, and materials can be accessed, and under which conditions.
Examples:

• “Data are available in [repository] under [license], accession [ID].”
• “Data are available from the corresponding author upon reasonable request.”
• “No new data were created or analyzed in this study.”

Figures, tables and third-party content

• Figures must be high-quality and clearly labeled.
• Tables should be editable and include titles/footnotes where needed.
• Third-party content (images, maps, questionnaires, large extracts) requires permission unless clearly licensed for reuse.
• If your manuscript includes sensitive or copyrighted materials, include documentation at submission.

Supplementary files

Supplementary materials may include datasets, extended methods, additional figures, reporting checklists, or appendices.
Guidelines:

• Clearly name files (e.g., “Supplementary_Table_1.xlsx”).
• Reference each item in the main text.
• Avoid including essential results only in supplementary files.

Revisions and resubmissions

If revisions are requested:

• Provide a point-by-point response to reviewer/editor comments.
• Highlight changes in the revised manuscript (track changes or marked version, if requested).
• Upload clean and marked versions when applicable.
• Keep timelines; if you need an extension, contact the editorial office early.

After acceptance (production and proofs)

After acceptance, manuscripts proceed to production:

• Copyediting and formatting checks
• Metadata finalization
• Proofs sent to the corresponding author for approval
• Publication online

Important:
Proof corrections should be limited to factual and typographical errors. Major content changes may require editorial review.